Everything in one platform

Every tool your pool business needs

AquaDesk replaces the spreadsheets, group chats, and paper invoices with one powerful platform built for pool service pros.

AquaDesk dispatch board in dark mode showing job status for Jordan Kim and Marcus Reid

Dispatch & Scheduling

Fill every slot.
Stress-free.

The dispatch board gives you a bird's-eye view of your entire crew's day. Drag jobs between technicians, handle last-minute changes, and see every status update as it happens.

  • Drag-and-drop job assignment across any technician
  • Calendar and list view — pick what works for your brain
  • Recurring jobs for weekly/bi-weekly maintenance routes
  • Real-time job status from technician's phone
  • Automatic customer SMS on arrival and completion
  • Job notes, photos, and chemical readings attached to each visit
AquaDesk Route Planner in dark mode showing optimized stops for Jordan Kim

Route Optimization

The fastest route.
Every day.

Stop manually figuring out job order. AquaDesk calculates the most efficient driving sequence for each technician, accounting for real travel times, locked stops, and mid-route waypoints.

  • One-click AI optimization for any tech's day
  • Position locks — pin priority jobs to a fixed stop number
  • Mid-route waypoints for shop or supplier stops
  • "Leave at" or "First job at" time modes
  • Real drive-time and arrival estimates per stop
  • Manual up/down reordering when needed
Live GPS Tracking
MR
SL
Mike R. — On job · Maple Grove HOA
2m ago
Sarah L. — Idle · En route to next job
1m ago

Live GPS Tracking

Always know where
your team is.

See every technician's real-time location on a live map. Know who's on a job, who's idle, and when someone is running late — before the customer calls you.

  • Live map updated every 30 seconds automatically
  • On-job vs. idle status for every technician
  • Click any tech to center the map and see their details
  • Countdown refresh timer so you always know data freshness
  • Collapsible sidebar — full-screen map when you need it
Quick Pay — Completed Job
Johnson Residence — Pool Cleaning
Completed 10:32 AM · Invoice #1042 · $125.00
Record payment method:
Paid · Cash

Quick Pay

Get paid.
Right then and there.

Once a job is marked complete, one tap brings up the payment picker. Record cash, e-transfer, invoice, or monthly contract — instantly, right from the dispatch board or the tech's phone.

  • One-tap payment recording on any completed job
  • Four methods: Cash, E-Transfer, Invoice Later, Contract
  • Paid/unpaid pill badge visible on every job card
  • Undo button for accidental taps
  • Optionally allow employees to record payment too
  • Revenue and outstanding amounts update in real time

And much more

Everything else you didn't know you needed

Invoicing & Quotes

Create and send professional invoices in seconds. Build quotes from service templates and convert them to jobs with one click.

Inventory Tracking

Track chemical levels, equipment, and supplies across your whole fleet. Low-stock alerts before you run out mid-route.

Employee Scorecards

Objective performance metrics for every tech — jobs completed, on-time rate, customer satisfaction. Know your best performers.

Time Tracking

Clock in/out per job, track billable hours, and see where time goes across your entire operation automatically.

Automated Customer Messaging

Automatic SMS notifications keep customers informed at every step — job confirmed, tech en route, service complete. No manual texts needed.

Pool Measurements

Record pool dimensions, liner square footage, and water volume. Auto-calculate chemical dosing for any shape and size.

Customer Portal

Customers can log in to see upcoming appointments, past service records, invoices, and current job status.

Revenue Reports

Revenue by service type, technician, or time period. Bar charts, breakdowns, and exportable tables built in.

Smart Notifications

Job reminders, assignment alerts, low inventory warnings, and overdue invoice notifications — all in the notification bell.

See AquaDesk in action

Try every feature free for 14 days. No credit card, no commitment.

Start free trial Book a demo

Full access to all features during your trial · Cancel any time